2025 Christmas Events

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PLEASE READ THE FOLLOWING GENERAL TERMS AND CONDITIONS BEFORE APPLYING

All applications are to be received via our form on this website. Once application is received, we will respond within 2 business days.

 If successful, you will be issued an invoice which is to be paid by the due date listed on the invoice. Our invoicing system does let us know when invoices have been opened. If your invoice remains unpaid by the due date, we reserve the right to cancel and offer your spot to the next person on our waiting list. We are under no obligation to chase prospective vendors for payment or remind them of overdue invoices. As this is an annual event and the busiest season of the year, prompt payment is required.

Please Note that no one is a confirmed vendor until payment is received and your spot will not be held.

BWP Markets has a very active social media presence and all vendors for each event will be advertised across various platforms including Facebook, Instagram, Tik Tok and events pages. It is our guarantee that you will be advertised on at least one of these platforms. The earlier that you apply and pay, the more advertising you will receive from us. We do not advertise any vendor that has not paid their invoice. We have an expectation that all vendors will advertise their presence at each market they are approved for. This benefits you as a vendor as your customers know where they can find you.

Each event will also be promoted by flyers to the local areas, roadside signs, region event websites and a Facebook event page in the lead up to the event. 

All Bump In/Out procedures are posted in our private Facebook groups, please ensure that you join this group from the link given in your approval email. 

  NO VEHICLES ARE TO BE UTILISED WITHIN THE EVENT AREA DURING TRADING HOURS

 STRICTLY NO EARLY PACK UPS PERMITTED UNLESS INSTRUCTED BY STAFF. 

  It is a requirement that all vendors have appropriate weights and be prepared for winds, there is no  pegging at the Gold Coast Events. It is also an expectation that due to our beautiful QLD weather, all vendors make appropriate arrangements for heat. Stallholders must also supply weights for all freestanding display items including racks and ensure that they are secured and weighted. 

It is an expectation of all stall holders that they present their stall in an aesthetically pleasing way.  All displays and signage are to be kept within your designated area and are not to infringe on other stall holders areas. A Frames are permitted within the market area.

You are only permitted to sell items that you were approved for in your application. BWP Markets assumes that all products for sale meet Australian Standards. All Food Vendors are to have valid food licences and food safety certificates.

 It is imperative that you are committed to attending the market date once approved. If for any reason that you are unable to attend the following notice is applicable:

14 days or less: Market Fee Forfeited

It is an expectation of all stallholders that they behave in a good manner towards staff and other vendors. If anyone displays abusive or aggressive behavior, does not obey market rules or causes a general disruption, the vendor will be asked to leave the markets with no compensation.

If power is available at the site and required, then all leads must be tagged and tested by a qualified electrician. All leads must be fully covered to avoid trip hazards. 

ONE LEAD PER VENDOR NO LONGER THAN 25M. No power available at Broadwater due to all powered places being booked.  

Please also ensure that your appliances match the power level. BWP Markets is not responsible for any power outages caused by overuse of appliances and/or faulty, untagged equipment. We strongly encourage the use of generators as power is limited at all sites and so is your location due to power access.

As each  Christmas event is a twilight event, it is MANDATORY that you supply ample lighting throughout your stall to ensure the safety of both your customers and yourselves. Having your stalls well-lit is also important for the overall security of your products. Please ensure that any lights that are hung or suspended throughout your stall are securely attached at all times. Any electrical lights that are running through the provided power must be tagged and tested. Each site does have lighting and inside stalls do not require lighting. Undercover/indoor sites are available at Mudgeeraba and Rocklea only.

 BWP  Markets provides Event Public Liability Insurance (PLI) for all  events. All stallholders must obtain their own specific Public Liability Insurance to a minimum value of 10 million dollars in cover and that their goods, services and business practices complying with all relevant safety, product and trade legislations. We can provide Public Liability Insurance for 20 stalls under our cover for an additional fee. All Stall holders must provide a copy of their insurance. 

BWP Markets DOES NOT offer any vendor exclusivity of their category. We do have caps. We are very fair and strive for variety.

 You must be aware that there is a possibility someone may sell similar products, It is our policy that anyone with similar products will be placed well away from each other.   

Food Vendors are limited to one of each cuisine however there may be other vendors that sell an item from your menu such as fries etc.